1400 Washington AveAlbanyNY
1400 Washington AveAlbanyNY

The Edward E. Potter Club and Alumni Association Records

1911-2014

PDF Version

Abstract

The Edward E. Potter Club And Alumni Association Records includes documents and objects related to the finances, activities, and history of the Club and subsequent Alumni Association. Materials related to the Edward E. Potter Club include financial settlements, photographs, correspondence, and meeting minutes. Materials related to the Alumni Association include Alumni addresses, memorabilia, and a newsletter. Objects in this collection include mugs, a blanket, stamp, letter opener, compact makeup, and ledger books.

Summary

Creator:
Edward E. Potter Club and Alumni Association
Creator:
State University of New York at Albany
Date Coverage:
1911-2014
Quantity:
3.0 cubic ft. (about 3.0 boxes)

The Edward E. Potter Club, founded in 1931, began when 13 undergraduates and alumni proposed to form a club in order to promote close friendships in a non-fraternal organization. They called it the "State Union." Prior to the formation of the Potter Club, the only men's social group was the Kappa Delta Rho fraternity. The president of the college, Abram R. Brubacher, approved of another men's social club, but he did not like the name "State Union." Therefore, Brubacher suggested that the Club adopt the name of Edward E. Potter in memory of a student killed in France during World War I. The Potter Club Alumni Association, Inc., was incorporated on February 17, 1948. Headquartered in Albany, the Alumni Association facilitated communication between past and present members of the Potter Club, provided educational and financial assistance to Potter Club members through awards and scholarships, and promoted the interests of the University and its alumni.

The Edward E. Potter Club and Alumni Association Records document the origin, membership, activities, correspondence, financials, and memorabilia of the club from the 1930s to 2014. The Potter Club began in 1931 with 12 charter members. The club honored a collegiate who died in World War I, Edward E. Potter. The social club became a fraternity organization of SUNY Albany and focused on social events, the purchase of a fraternity house at 415 State Street, and the management of the club finances.

The collection includes multiple decades of the Potter Club's constitution and New York State Certificates of Incorporation, member evaluations, the Potter Post, correspondence, minutes of the Board of Directors, decades of alumni directories, and annual financial statements. The E.E. Potter Club transitioned into an Alumni Association in 1967. The members of the Potter Club Alumni Association redirected their focus as a SUNY organization to sponsoring an annual scholarship for a SUNY Albany student and continued to organize social gatherings for members. The records contain correspondence, minutes of Board of Directors, several issues of the Potter Club Alumni Newsletter, and alumni member ephemeral items. Memorabilia of the history of the club has been added to the collection from two decades of annual reunions and quinquennial anniversaries.

The collection is arranged chronologically. There are no series.

The Potter Club Records were originally donated to the University Libraries in 1989. Additional deposits were made by Don Kissel in 1992 as well as Paul Ward and Robert Umholtz in 1996-2011.

Processed by: Justine Criswell

Collection record created by: This finding aid was produced using ArchivesSpace on

Published: 2018-07-06 23:00:08 -0400

Finding aid compiled by Sara Rohfeld, 1995

Revisions and additions by Marla Krauss, 1996

Reprocessed and revised by Justin Holzer, 2015

Encoded in EAD by Justin Holzer, 2015 September

Additional accessions added, finding aid reprocessed, and encoded in EAD by Justine Criswell, 2018 April

Archival materials can be view in-person during business hours in our reading room, located on the top floor of the Science Library on the Uptown Campus.

We can also deliver digital scans for remote research for a fee.

Access to this collection is unrestricted.

Copyright Statement

The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives.

Identification of specific item, series, box, folder, The Edward E. Potter Club and Alumni Association Records, 1911-2014. M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York (hereafter referred to as the Potter Club Records).

Contents of Collection

BoxFolderContentsDate

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11Edward E. Potter, Biographical1911-1919, 1930, Undated

67625d27e4ae08dc576603a70f79f970

12Petition for Recognition of State Union1931

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13Potter Club Members, Photographs and Lists1931, 1949-1956, 1959, 1965, Undated

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14Constitution of Potter Club1931, 1963-1964, 1967, Undated

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15Potter Club Evaluations1933, 1963, 1965, Undated

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16Memoirs and Talk about E.E. Potter1935

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17Ledger, Potter Club1948-1949

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18Correspondence1948, 1950-1968, 1970

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19Potter Club-415 State Street House1948, 1955, 1993, 2001, Undated

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110Certificates of Incorporation1948, 1960-1961, 1972

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Oversized 3Ledger Book, Board of Directors Minutes of Meetings1948-1961

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111Club Social Functions1950, 1953, 1963, 1966, Undated

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112Internal Revenue Service Correspondence1950, 1962-1964, 1984

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11320th Anniversary1951

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Oversized 4Compact1951

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Item 1Wooden Paddle (1 of 2)1951

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Item 2Wooden Paddle (2 of 2)1951

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114 Potter Post 1952-1953, 1964-1967

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Oversized 11Composite Photographs1952, 1961, 1967, 1971-1972

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Oversized 6Potter Club Nightshirt ca. 1955
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General

Donated by Paul Ward.

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11525th Anniversary1956

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Oversized 4Potter Club Letter Opener1956

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CD 3Albany State Ceramic Stein1959

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116Potter Club Housing1959, 1961, 1964, Undated

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117James Warden Memorial Scholarship1960, 1963-1964, Undated

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118Financial Statements and Budgets1960-1965, 2012

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119Origin, History, Purpose, and Meaning1960, 1965, 1970, Undated

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120Potter Club Board of Directors Meetings1961, 1964-1968, 1970

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121Correspondence, Potter Men of the Year1961, 1970

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122Duties and Rules of Potter Club House1962, Undated

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123Potter Club Board Meetings1962-1964

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124President’s Register and Interfraternity Council1962, 1964, Undated

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125Greek System: SUNY Albany and Non-SUNY1962-1966, Undated

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126Potter Club House Expenses1962-1967, Undated

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127Supreme Court of the State of New York Appellate Division1963, Undated

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128Potter Club Meetings1963-1964, Undated

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129Potter Club Pledge List, Manual, Test, and Dedication1963, 1965, Undated

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130Potter Club Alumni Directory1963, 1967

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131 Potter Club Alumni Newsletter 1963-1970, 1972-1976, 1978

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Item 3Wooden Paddle, Bob Fairbanks 1964
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Gift of Bob Fairbanks.

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132Residence Hall Contracts1964-1968

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Oversized 7Potter Club Letterman’s Jacket, Patrick Pearson 1965
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Donated by Patrick Pearson.

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13335th Anniversary1966

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134Central Savings and Loan Lawsuit, Supreme Court Answer1966

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135Annual Meeting, Potter Club Alumni Association1967

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136Financial Settlement1967-1968

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137Judicial Committee1969

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138Correspondence, Robert J. Umholtz1970-1972, 1997, 2007-2008

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13940th Anniversary1971

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140Thomas E. Van Aken Memorial Scholarship1971-1972

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141EEP, SUNYA Report1979

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142Telectro-Mek Investment1980

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21Obituaries of Members1989-2014

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22Correspondence, J. Paul Ward1995-2012

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23Addresses of Potter Club Members1996-1999

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Video-Tape 1Opening the E.E. Potter Room at SUNY at Albany Alumni House1997

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24Speech by Paul Ward1997

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25UAlbany Alumni Weekend1997

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26E.E. Potter Room, SUNY Albany, Alumni House1997, 2000, 2007-2008, Undated

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27Correspondence1997-2010, Undated

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28Reunion1998

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29Reunion1999

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210Reunion2000

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211Honoring E.E. Potter2001, Undated

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212Reunion2002

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Oversized 6Potter Club Pen2003

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213Reunion2004

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214Reunion2005

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215Surveys2005, Undated

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31Addresses of Potter Club Members2005-2006, Undated

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32Luncheons2005, 2008, 2013, Undated

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3375th Anniversary2006

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CD 375th Anniversary Glass2006

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34E.E. Potter Family History2006, 2008, 2011, Undated

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35Plaque at Union College2008

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36Reunion2008

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37Reunion2009

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38Reunion2010

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3980th Anniversary2011

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Map-Tube 1Banner-80th Anniversary, E.E. Potter Club2011

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Map-Tube 1Banner Commemorating E.E. Potter’s Birth2011

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CD 1Reunion (1 of 2)2011

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CD 2Reunion (2 of 2)2011

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310Photographs2011, Undated

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311Honoring W. John “Jack” Higham2011-2012, Undated

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312Donations2012

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Oversized 2Banner Pieces, Insignia, and DecorationsUndated

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Oversized 4Corporate Seal StampUndated

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CD 3EEP Glass Stein (1 of 2)Undated

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CD 3EEP Glass Stein (2 of 2)Undated

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CD 3E.E. Potter Training Photo CornellUndated

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313Literary Reference to Potter ClubUndated

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Flat-File 1Memories Display for Reunion (1 of 2)Undated

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Flat-File 2Memories Display for Reunion (2 of 2)Undated

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314Phonograph Record, 45 format, “Music for Saylesman"Undated

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315Poems Written on E.E.P. StationaryUndated

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Oversized 1Potter Club BlanketUndated

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Oversized 4Potter Club Canvas ToteUndated

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Oversized 4Potter Club Charm BraceletUndated

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Oversized 6Potter Club JacketUndated

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Oversized 2Potter Club Ledger BookUndated

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316Potter Club Letterhead and StationaryUndated

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Oversized 8Potter Club Letterman's Jacket, Bob Undated
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Donated by Bo Umholtz.

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Oversized 4Potter Club Pins Undated
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Donated by Bernard Kerbal, Class of 1933.

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317Potter Club SongsUndated

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318Potter Club Sweater Patch Undated
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Donated by Stanley Gipp, Class of 1947.

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Oversized 6Potter Club SweatshirtUndated

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Oversized 6Potter Club TieUndated

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Oversized 4Turquoise BoxUndated

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Item 4Wooden Paddle, ColeUndated