1400 Washington AveAlbanyNY
1400 Washington AveAlbanyNY

Phi Beta Kappa, Alpha Alpha Chapter Records


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The Phi Beta Kappa, Alpha Alpha Chapter Records contain documents related to the formation and activities of the Alpha Alpha chapter of Phi Beta Kappa at the University at Albany.


Phi Beta Kappa. Alpha Alpha Chapter of New York (University at Albany)
Date Coverage:
1.2 cubic ft. (about 1.2 boxes)

Phi Beta Kappa is an academic honor society founded at the College of William and Mary in 1776, created to promote excellence in the liberal arts and sciences. Administration and faculty at the University at Albany applied several times for a chapter; in 1973 this application was finally approved, and the Alpha Alpha chapter of Phi Beta Kappa was formed.

The bulk of the Phi Beta Kappa, Alpha Alpha Chapter Records are in the form of memos, correspondence, reports, printed material, and notes related to the University’s applications to form a chapter of Phi Beta Kappa: first in 1950, again in 1970, and finally, successfully, in 1973. There are also similar materials on the formation of the Alpha Alpha chapter in 1973-1974 including the adoption of bylaws and installation ceremony. The rest of the records reflect the chapter’s later activities. Chief among these are memos and publicity surrounding the arrangements for a Phi Beta Kappa visiting scholar; information about the students selected to Phi Beta Kappa each year; and contracts, programs, and photographs of initiation ceremonies.

The collection is organized into the following series:

Both series are arranged chronologically.

All items in this manuscript group were donated to the University Libraries, M.E. Grenander Department of Special Collections and Archives, by the Alpha Alpha Chapter of Phi Beta Kappa. A further accession was received in August 2006

Processed by: Kimberly Gianfrancesco

Collection record created by: This finding aid was produced using ArchivesSpace on

Published: 2018-09-24 23:00:18 -0400

Encoded in EAD by Kimberly Gianfrancesco, 2013

Archival materials can be view in-person during business hours in our reading room, located on the top floor of the Science Library on the Uptown Campus.

We can also deliver digital scans for remote research for a fee.

Access to this collection is unrestricted with the exception of select files noted below. Researchers seeking access to these materials should contact the head of Special Collections and Archives.

Copyright Statement

The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives.

Preferred citation for this material is as follows:

Identification of specific item, series, box, folder, Phi Beta Kappa, Alpha Alpha Chapter Records, 1940-1992. M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York (hereafter referred to as the Phi Beta Kappa, Alpha Alpha Chapter Records).

Contents of Collection

Arranged chronologically.

This series includes the various reports which the University at Albany submitted to the Phi Beta Kappa organization between 1950 and 1974, as well as the memorandums, correspondence, and notes related to the generation of those application materials. Also included are some printed materials about Phi Beta Kappa used as reference material during this process. This series also contains similar records relating to the establishment of the Alpha Alpha chapter once the application was accepted.



1 1Handbook for new members, application materials, issue of Key Reporter1940-1973, Undated


1 2Preliminary Phi Beta Kappa application1967


1 3Letter from Phi Beta Kappa Committee on Qualifications and instructions for general report1968


1 4-6Completed 1968 Phi Beta Kappa application1968


1 7Memos, reports, and notes related to Phi Beta Kappa application1968-1970


1 8-9Memos, notes, and correspondence related to Phi Beta Kappa application, formation, and selection of members1968-1974, Undated


2 1Updated supplement to Phi Beta Kappa application1969


2 2Correspondence about Phi Beta Kappa application1970


2 3Preliminary application to Phi Beta Kappa1970-1971


2 4Memos and notes related to 1970-1971 Phi Beta Kappa application1970-1971, Undated


2 5-6Completed Phi Beta Kappa application1971


2 7Memos and notes related to 1971-1972 Phi Beta Kappa campus visit1971-1972, Undated


2 8-9Memos, notes and correspondence related to Phi Beta Kappa application1971-1972, Undated


2 10Statement from SUNYA Phi Beta Kappa Committee to Phi Beta Kappa general meeting1973


2 11Memo on approval of SUNYA Phi Beta Kappa application1973


2 12Correspondence and memos related to installation and formation of Alpha Alpha chapter1973-1974, Undated

Arranged chronologically.

This series contains documents related to the activities of the Alpha Alpha chapter of Phi Beta Kappa, beginning with its installation in 1974. It includes contracts and correspondence related to planning initiation dinners; programs and photographs from initiation dinners; and lists, correspondence, information cards and certificates relating to the selection of students for membership in Phi Beta Kappa.



3 1Initiation programs; memos and correspondence related to chapter activity; clippings on Phi Beta Kappa bicentennial1973-1978, Undated


3 2Programs from Ceremony of Installation of Alpha Alpha Chapter1974


3 3Photographs of Installation of Alpha Alpha Chapter1974


3 4Photographs of Installation and memo from Arthur Ekrich1974


3 5Installation invitations1974


3 6Memos and notes related to member selection and initiation1975-1978


3 7Reservation Contracts for Ballroom and Patroon Room1974-1979


Card-File 1Cards with selected student names and information1974-1984


3 8Photographs of initiation1975


3 9Certificates for students who refused or did not respond to selection; mockup of 1979 initiation program1975-1976, 1979-1981, 1983-1984, Undated


3 10Phi Beta Kappa bulletin1976


3 11Notices for Phi Beta Kappa dinners mailed by secretary1976-1979


3 12Menus and catering contracts for Phi Beta Kappa dinners1976-1980


3 13Correspondence related to Phi Beta Kappa dinners; dinner invitations to SUNYA president1977-1979, Undated


3 14Notes and memos related to member selection-[RESTRICTED] 1977-1979, Undated


3 15Originals of initiation programs1977-1979, Undated


3 16Initiation programs1977-1990


3 17Notes, working papers related to Phi Beta Kappa1978-1979, Undated


3 18Phi Beta Kappa dinner procedures1979, Undated


3 19Memo relating to Phi Beta Kappa1980


3 20Memos, correspondence, publicity materials related to Phi Beta Kappa visiting scholar Malcolm Kerr1981, Undated


3 21Memo related to initiation banquet1982


3 22Notes and memos related to member selection-[RESTRICTED] 1982-1983, Undated


Card-File 2Cards with selected student names and information1985-1992