1400 Washington AveAlbanyNY
1400 Washington AveAlbanyNY

Phi Beta Kappa, Alpha Alpha Chapter Records

1940-1992

PDF Version

Abstract

The Phi Beta Kappa, Alpha Alpha Chapter Records contain documents related to the formation and activities of the Alpha Alpha chapter of Phi Beta Kappa at the University at Albany.

Summary

Creator:
Phi Beta Kappa. Alpha Alpha Chapter of New York (University at Albany)
Date Coverage:
1940-1992
Quantity:
1.2 cubic ft. (about 1.2 boxes)

Phi Beta Kappa is an academic honor society founded at the College of William and Mary in 1776, created to promote excellence in the liberal arts and sciences. Administration and faculty at the University at Albany applied several times for a chapter; in 1973 this application was finally approved, and the Alpha Alpha chapter of Phi Beta Kappa was formed.

The bulk of the Phi Beta Kappa, Alpha Alpha Chapter Records are in the form of memos, correspondence, reports, printed material, and notes related to the University’s applications to form a chapter of Phi Beta Kappa: first in 1950, again in 1970, and finally, successfully, in 1973. There are also similar materials on the formation of the Alpha Alpha chapter in 1973-1974 including the adoption of bylaws and installation ceremony. The rest of the records reflect the chapter’s later activities. Chief among these are memos and publicity surrounding the arrangements for a Phi Beta Kappa visiting scholar; information about the students selected to Phi Beta Kappa each year; and contracts, programs, and photographs of initiation ceremonies.

The collection is organized into the following series:

Both series are arranged chronologically.

  • Series 1 - Application to Phi Beta Kappa, 1940-1974, Undated
  • Series 2 - Alpha Alpha Chapter Activities, 1973-1992, Undated

All items in this manuscript group were donated to the University Libraries, M.E. Grenander Department of Special Collections and Archives, by the Alpha Alpha Chapter of Phi Beta Kappa. A further accession was received in August 2006

Processed by: Kimberly Gianfrancesco in 2013.

Collection record created by: Kimberly Gianfrancesco

Published: 2013

Archival materials can be view in-person during business hours in our reading room, located on the top floor of the Science Library on the Uptown Campus.

We can also deliver digital scans for remote research for a fee.

Access to this collection is unrestricted with the exception of select files noted below. Researchers seeking access to these materials should contact the head of Special Collections and Archives.

Copyright Statement

The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives.

Preferred citation for this material is as follows:

Identification of specific item, series, box, folder, Phi Beta Kappa, Alpha Alpha Chapter Records, 1940-1992. M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York (hereafter referred to as the Phi Beta Kappa, Alpha Alpha Chapter Records).

Contents of Collection

Arranged chronologically.
This series includes the various reports which the University at Albany submitted to the Phi Beta Kappa organization between 1950 and 1974, as well as the memorandums, correspondence, and notes related to the generation of those application materials. Also included are some printed materials about Phi Beta Kappa used as reference material during this process. This series also contains similar records relating to the establishment of the Alpha Alpha chapter once the application was accepted.
BoxFolderContentsDate

nam_ua800.008-1_1

11Handbook for new members, application materials, issue of Key Reporter1940-1973, Undated

nam_ua800.008-1_2

12Preliminary Phi Beta Kappa application1967

nam_ua800.008-1_3

13Letter from Phi Beta Kappa Committee on Qualifications and instructions for general report1968

nam_ua800.008-1_4

14-6Completed 1968 Phi Beta Kappa application1968

nam_ua800.008-1_5

17Memos, reports, and notes related to Phi Beta Kappa application1968-1970

nam_ua800.008-1_6

18-9Memos, notes, and correspondence related to Phi Beta Kappa application, formation, and selection of members1968-1974, Undated

nam_ua800.008-1_7

21Updated supplement to Phi Beta Kappa application1969

nam_ua800.008-1_8

22Correspondence about Phi Beta Kappa application1970

nam_ua800.008-1_9

23Preliminary application to Phi Beta Kappa1970-1971

nam_ua800.008-1_10

24Memos and notes related to 1970-1971 Phi Beta Kappa application1970-1971, Undated

nam_ua800.008-1_11

25-6Completed Phi Beta Kappa application1971

nam_ua800.008-1_12

27Memos and notes related to 1971-1972 Phi Beta Kappa campus visit1971-1972, Undated

nam_ua800.008-1_13

28-9Memos, notes and correspondence related to Phi Beta Kappa application1971-1972, Undated

nam_ua800.008-1_14

210Statement from SUNYA Phi Beta Kappa Committee to Phi Beta Kappa general meeting1973

nam_ua800.008-1_15

211Memo on approval of SUNYA Phi Beta Kappa application1973

nam_ua800.008-1_16

212Correspondence and memos related to installation and formation of Alpha Alpha chapter1973-1974, Undated
Arranged chronologically.
This series contains documents related to the activities of the Alpha Alpha chapter of Phi Beta Kappa, beginning with its installation in 1974. It includes contracts and correspondence related to planning initiation dinners; programs and photographs from initiation dinners; and lists, correspondence, information cards and certificates relating to the selection of students for membership in Phi Beta Kappa.
BoxFolderContentsDate

nam_ua800.008-2_1

31Initiation programs; memos and correspondence related to chapter activity; clippings on Phi Beta Kappa bicentennial1973-1978, Undated

nam_ua800.008-2_2

32Programs from Ceremony of Installation of Alpha Alpha Chapter1974

nam_ua800.008-2_3

33Photographs of Installation of Alpha Alpha Chapter1974

nam_ua800.008-2_4

34Photographs of Installation and memo from Arthur Ekrich1974

nam_ua800.008-2_5

35Installation invitations1974

nam_ua800.008-2_6

36Memos and notes related to member selection and initiation1975-1978

nam_ua800.008-2_7

37Reservation Contracts for Ballroom and Patroon Room1974-1979

nam_ua800.008-2_8

Card-File 1Cards with selected student names and information1974-1984

nam_ua800.008-2_9

38Photographs of initiation1975

nam_ua800.008-2_10

39Certificates for students who refused or did not respond to selection; mockup of 1979 initiation program1975-1976, 1979-1981, 1983-1984, Undated

nam_ua800.008-2_11

310Phi Beta Kappa bulletin1976

nam_ua800.008-2_12

311Notices for Phi Beta Kappa dinners mailed by secretary1976-1979

nam_ua800.008-2_13

312Menus and catering contracts for Phi Beta Kappa dinners1976-1980

nam_ua800.008-2_14

313Correspondence related to Phi Beta Kappa dinners; dinner invitations to SUNYA president1977-1979, Undated

nam_ua800.008-2_15

314Notes and memos related to member selection-[RESTRICTED] 1977-1979, Undated

Must consult archivist before viewing this material.

nam_ua800.008-2_16

315Originals of initiation programs1977-1979, Undated

nam_ua800.008-2_17

316Initiation programs1977-1990

nam_ua800.008-2_18

317Notes, working papers related to Phi Beta Kappa1978-1979, Undated

nam_ua800.008-2_19

318Phi Beta Kappa dinner procedures1979, Undated

nam_ua800.008-2_20

319Memo relating to Phi Beta Kappa1980

nam_ua800.008-2_21

320Memos, correspondence, publicity materials related to Phi Beta Kappa visiting scholar Malcolm Kerr1981, Undated

nam_ua800.008-2_22

321Memo related to initiation banquet1982

nam_ua800.008-2_23

322Notes and memos related to member selection-[RESTRICTED] 1982-1983, Undated

Must consult archivist before viewing this material.

nam_ua800.008-2_24

Card-File 2Cards with selected student names and information1985-1992