1400 Washington AveAlbanyNY
1400 Washington AveAlbanyNY

Family Planning Advocates of New York State Records

1976-2004

PDF Version

Abstract

Family Planning Advocates of New York State was established in the 1970's by the affiliates of Planned Parenthood of New York State in an effort to expand the capacity of its organization to affect public policy through lobbying and education.

Summary

Creator:
Family Planning Advocates of New York State
Date Coverage:
1976-2004
Quantity:
7.72 cubic ft.

Family Planning Advocates of New York State was established in the 1970s by the affiliates of Planned Parenthood of New York State in an effort to expand the capacity of its organization to affect public policy through lobbying and education. Planned Parenthood affiliates had previously been involved in an organization of family planning activists, the New York State Coalition for Family Planning, organized in 1972. This coalition worked with the administrative branch of state government, but was financially unable to lobby the legislature. In January 1976, the Planned Parenthood affiliates, in conjunction with the New York State Coalition for Family Planning, opened a Family Planning Public Affairs Office. The purpose of this office was to educate lawmakers and the community to the needs and services of family planning providers in New York State; act as a resource to the legislature; and gather and disseminate information to family planning providers and public policy makers.

In November of 1976 it was decided that in order to make the impact that was thought possible, a greater infusion of money and a stronger commitment to staff would have to be made to the Family Planning Office by its supporters. At the same time it was becoming clear that the Coalition for Family Planning was not able to continue operating with its existing sources of funding. A Transition Committee, comprised of members from Planned Parenthood affiliates and the Board of the Coalition, was appointed in January 1977 to develop a plan to incorporate the functions of the Coalition and the Family Planning Office. The stated purpose of the organization was to represent to the New York State government the views of Planned Parenthood affiliates, other related organizations, and family planning consumers. This would be done by: developing a statewide family planning public policy program; providing statewide public policy leadership; informing members of the legislature and agencies of state government about family planning objectives as related to public policy; informing family planning agencies, other interested groups, organizations, and individuals concerning state legislative proposals and actions; educating the public regarding responsible reproductive activity; and by coordinating litigation when indicated.

On April 19, 1977, delegates from Planned Parenthood Affiliates, other organizations and individuals met. They agreed to incorporate Family Planning Advocates of New York State as a 501 (c) (4) organization. A slate of officers was elected; members of the Executive Committee were appointed; and by-laws were drafted. A full-time Executive Director, Shirley Gordon, was appointed. A more secure funding base was established with the Planned Parenthood Affiliates committing themselves to assuming the major cost of operation.

The by-laws of Family Planning Advocates designate all affiliates of Planned Parenthood Federation of America, Inc. as sustaining members, and designate all other organizations and individuals supporting progressive family planning as non-sustaining members. The by-laws also define the members of the board of directors by duties and powers. The Planned Parenthood affiliates are each represented by one Board member, the sponsoring organization members are as a group represented by 5 board members, and the individual members are as a group represented by 5 board members. The board meets in the fall of each year to elect officers, approve the annual budget of the corporation, and to delegate the duties and authority to individual officers and committees. Directors of the board do not receive any stated compensation but may receive reimbursement for expenses in attending the annual meeting.

Officers of Family Planning Advocates consist of a president, two vice-presidents, a secretary, a treasurer, "and such additional officers as the Board of Directors may from time to time elect". From the slates provided by the Nominating Committee, the officers are elected at the annual board meeting for a one year term. The president functions as chief executive officer.

There are four major committees of Family Planning Advocates of New York State. The Executive Committee is composed of the Officers of the Corporation and six additional members, which meets "not less frequently than once every 2 months". Standing Committees consist of three or more members appointed by the Board of Directors with a chair appointed by the president. The Budget and Finance Committee is chaired by the Treasurer and members are selected by the Treasurer. The Nominating Committee, comprised of 5 members, "at least 3 of whom shall be former members or members of the Board of Directors", prepare slates of nominees for the Board of Directors, the officers, the Executive Committee, and the Nominating Committee.

The records of Family Planning Advocates of New York State include administrative history, by-laws, meeting minutes, personnel policies, correspondence (including press releases), newsletters, issues files, publications, and reports documenting the inner workings and the issues addressed by the organization.

The largest section of the records is the Correspondence series. This series traces the political realm that Family Planning Advocates worked within and has influence over. Most of the correspondence also includes attached material such as research papers, positional statements, survey results and interpretations, news clippings, and copies of published articles relating to the organization and its interests.

Collection is divided into 5 topic series.

Related Materials

Related collections in the M.E. Grenander Department of Special Collections and Archives include the records of the National Organization for Women-New York State (APAP-029) as well as other collections in the subject guide for Women.

All items in this manuscript group were donated to the University Libraries, M.E. Grenander Department of Special Collections and Archives, by Shirley Gordon, Director of the Family Planning Advocates of New York State in March 1990, by Family Planning Advocates in August 2004, and by Family Planning Advocates in August 2006.

Processed by: Rita Mignacca (May 1998). Revised by Kevin Glick (June 1999). 2004 Accession Inventoried by Tajon Rice (February 2006). 2006 Accession Inventoried by Tajon Rice (October 2006)

Collection record created by: This finding aid was produced using ArchivesSpace on

Published: 2017-04-14 09:58:54 -0400

EAD file created, 2014

Encoded in EAD by Conversion and encoding by ArchProteus, 2016

Archival materials can be view in-person during business hours in our reading room, located on the top floor of the Science Library on the Uptown Campus.

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Access to this record group is unrestricted.

Copyright Statement

The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives.

Preferred citation for this material is as follows:

Identification of specific item, series, box, folder, Family Planning Advocates of New York State Records, 1976-2004. M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York (hereafter referred to as [shortened name]).

Contents of Collection

Quantity: 1.3 cubic ft.

The text Action Impact: A Manual For Family Planning Advocates published in 1988 by the organization details the manner in which family planning field operators could make legislative and organizational recommendations. The origins of the organization are outlined with a brief history called "Family Planning Advocates of New York State, Inc...How It All Began". The policy folders trace the issues of contraception, teenage pregnancy, parental consent for abortion, infant mortality rates, preventative care, and sex education. These issues were reported by the media and researched by local and federal government departments. The issues contained in the files ultimately were adopted as Family Planning Advocates' policies as recommendations to reproductive organizations and to legislators for state and federal guidelines and laws. Information on legislative activity is found in update sheets and as agenda brochures outlining the schedule and speakers used at issues conferences. This material document how the state legislature was enacting laws and debating issues in conference that would impact the organization's monies and policies. The personnel policies dating from 1979 appear to be the typewritten original document of "Personnel Policies and Practices for Salaried Employees", outlining the employment practices of the organization as it affected the staff. Also in the Administrative series are the minutes of meetings. The minutes are not of the general membership, but of the Executive Committee mostly, interspersed with the minutes of the annual Board meeting. Any documents that were used for focus in the meetings by either the Executive Committee or the Board of Directors are included and affixed to the minutes of the meeting when they were used. There are two alphabetical arrangements of the records in this series - those transferred in 1990 and those transferred in 2004 and 2006. Administrative records including Board and Executive Committee meeting minutes and other materials, particularly from the late 1980s-2000, can be found in the Correspondence series as those documents were mailed to the relevant constituencies.

Arranged alphabetically.

BoxFolderContentsDate

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1 1 Action Impact: A Manual For Family Planning Advocates 1988

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1 2By-laws1977

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1 3Family Planning Services1976, Undated

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1 4Family Planning Advocates Policies1977-1984

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1 5History of Family Planning Advocates of New York State1987

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1 6Legislative Conference Agendas1987-1990

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1 7Minutes1979-1981

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1 8Minutes1981-1984

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1 9Minutes1984-1987

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1 10Minutes1988

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1 11Personnel Policies1979

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1 12Policy Statements1988-1989

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1 13Proposal for Albany, New York Office of Family Planning Advocates1977

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1 14Summary of Laws and Regulations1990

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9 1-3Amelia Case1994-1996

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9 4Annual Meeting, Board Reports, Slides1997

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9 5Board Manual, 25th Anniversary Committee2000

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9 6-8Board Manual1999-2000

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9 9Legislative Conference Programs1990-2000

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9 10Legislative Update1990-1997

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9 11Meeting Minutes1995-2000

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9 12Memos1996-1997

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9 13New Voices1996

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9 14-15New Voices1997

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9 16-18New Voices1998

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9 19New Voices, Mission StatementUndated

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9 20New Voices, Returned Surveys1998

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9 21New Voices, Wheel Of Life Instructions1997
Quantity: 5.18 cubic ft.

Correspondence was sent from Family Planning Advocates of New York State to various organizations and individuals: affiliates and field operators, the Governor of New York State, legislators, and editors of newspapers. Also included is correspondence between the Board of Directors and the Executive Committee, general letters to the membership, letters to presidents of other Family Planning Advocates organizations, letters to physicians connected to public health services organizations, members of the clergy, and press releases. All correspondence is typed and on letterhead and is representative of the communication sent by Family Planning Advocates of New York State to others; little of the correspondence represents what the organization received. Administrative records including Board and Executive Committee meeting minutes and other materials, particularly from the late 1980s-2000, are also interfiled with correspondence as those documents were mailed to the relevant constituencies.

Arranged chronologically.

BoxFolderContentsDate

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1 15Correspondence1978

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1 16Correspondence1979

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1 17Correspondence1980

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1 18Correspondence1981

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1 19Correspondence1982

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1 20Correspondence1983

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1 21Correspondence1984 January-1984 June

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1 22Correspondence1984 July-1984 December

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1 23Correspondence1985 January-1985 June

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1 24Correspondence1985 July-1985 December

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1 25Correspondence1986 January-1986 May

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1 26Correspondence1986 June-1986 December

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1 27Correspondence1987 January-1987 May

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1 28Correspondence1987 June-1987 September

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1 29Correspondence1987 October-1987 December

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1 30Correspondence1988 January-1988 March

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2 1Correspondence1988 April-1988 August

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2 2Correspondence1988 September-1988 October

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2 3Correspondence1988 November-1988 December

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4 1Correspondence1990 January-1990 March

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4 2Correspondence1990 April-1990 June

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4 3Correspondence1990 July-1990 September

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4 4Correspondence1990 October-1990 December

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4 5Correspondence1991 January-1991 March

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4 6Correspondence1990 April-1990 June

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4 7Correspondence1991 July-1991 September

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4 8Correspondence1991 October-1991 December

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4 9Correspondence1992 January-1992 March

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4 10Correspondence1992 April-1992 June

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4 11Correspondence1992 July-1992 September

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4 12Correspondence1992 October-1992 November

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4 13Correspondence1992 December

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5 1Correspondence1993 January-1993 March

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5 2Correspondence1993 April-1993 May

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5 3Correspondence1993 June-1993 August

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5 4Correspondence1993 September-1993 October

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5 5Correspondence1993 November-1993 December

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5 6Correspondence1994 January-1994 February

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5 7Correspondence1994 March-1994 April

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5 8Correspondence1994 May-1994 June

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5 9Correspondence1994 July-1994 August

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5 10Correspondence1994 September-1994 October

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5 11Correspondence1994 November-1994 December

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5 12Correspondence1995 January-1995 February

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5 13Correspondence1995 March

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5 14Correspondence1995 April

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6 1Correspondence1995 May

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6 2Correspondence1995 June

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6 3Correspondence1995 July

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6 4Correspondence1995 August

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6 5Correspondence1995 September

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6 6Correspondence1995 October

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6 7Correspondence1995 November-1995 December

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6 8Correspondence1996 January-1996 February

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6 9Correspondence1996 March-1996 April

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6 10Correspondence1996 May

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6 11Correspondence1996 June-1996 July

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6 12Correspondence1996 August-1996 September

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6 13Correspondence1996 October

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6 14Correspondence1996 November

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6 15Correspondence1996 December

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7 1Correspondence1996 March-1996 June

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7 2Correspondence1996 September-1996 December

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7 3Correspondence1997 January-1997 February

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7 4-5Correspondence1997 March

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7 6-7Correspondence1997 April

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7 8Correspondence1997 June

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7 9-10Correspondence1997 July

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7 11Correspondence1997 August-1997 September

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7 12Correspondence1997 October

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7 13Correspondence1997 November-1997 December

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7 14Correspondence1998 January-1998 February

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7 15Correspondence1998 March

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7 16Correspondence1998 April

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7 17Correspondence1998 May

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8 1Correspondence1998 October-1998 November

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8 2Correspondence1999 January-1999 July

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8 3Correspondence1999 August-1999 December

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8 4Correspondence2000
Quantity: 0.32 cubic ft.

The Albany Memo is the newsletter published monthly by Family Planning Advocates of New York State. These one to two-page newsletters contain information on the organization's activities and the laws being enacted related to family planning. Also included is information on reproductive issues and the organization's role in fostering responsible family planning. Published in the newsletter are the voting records of state legislators for issues that deal directly with birth control, abortion, parental consent, Medicaid funding for abortion, pre-natal care, and related issues Often whole bills before the state legislature are found printed in the Albany Memo.

Arranged chronologically.

BoxFolderContentsDate

cc4a6c43e43d8ebe50ad412aa343ed9c

2 4 Albany Memo 1976-1978

d1b193b77f46d01ee7aa89d926f7e1dd

2 5 Albany Memo 1979-1982

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2 6 Albany Memo 1982-1985

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2 7 Albany Memo 1985-1990

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10 1 Albany Memo 1990-2000
Quantity: 0.42 cubic ft.

This series documents issues such as New York State's system for preventive care; preventing unwanted pregnancy; cartoons on reproductive health; syphilis, gonorrhea, chlamydia, and other sexually transmitted diseases; sterilization; teenage pregnancy; a news clipping on infant mortality rates; sex education; parental consent; abortion; and family planning services.

Arranged alphabetically.

BoxFolderContentsDate

da7e6fd0d93f555a7efcd89985b91c7e

2 8Abortion1978, Undated, 1990

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2 9Adolescents1987, 1989

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2 10Infant Death RateWall Street Journal1985 July 23

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2 11New York's Key System for Preventative Care1984

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2 12Parental Consent1981-1990

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2 13Preventing Unintended Pregnancy1985

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2 14Reproductive Health Cartoons1987

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2 15Sex Education1983

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2 16Sterilization1977-1978

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3 1Syphilis, Sexually Transmitted Diseases1990

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3 2Teenage Pregnancy1981-1983

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11 1American Cartoonist Comment on Reproductive Health Issues1987-2000

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11 2Religious Health Restrictions2004

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11 3Sex Ed Wheel Of FortuneUndated
Quantity: 0.5 cubic ft.

The publications and reports are devoted to the many aspects of reproductive health and choice and the costs incurred, as well as some issues before the legislature.

Arranged chronologically.

BoxFolderContentsDate

a77cf2ebe86aa0e31af91446603bf800

3 3 The Impact of the Hyde Amendment on Medically Necessary Abortions 1978

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3 4 Task Force on Medicaid Rates for Family Planning Services: Establishment of a System for Financing Treatment or Diagnostic Center Services 1978

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3 5 Teenage Pregnancy 1978

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3 6 Benefits and Costs of the Family Planning Program 1981

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3 7 Long Term Trends in Public Assistance Recipients: Aid to Families with Dependent Children, New York City 1981

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3 8 Costs and Benefits of Title XX: Family Planning Services in Texas 1982

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3 9 Benefits and Costs of Family Planning-An Update Report 1983

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3 10 Making Choices: Evaluating the Health Risks and Benefits of Birth Control Methods 1983

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3 11 Adolescent Pregnancy 1984

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3 12 Family Planning as a Cost Containment Initiative: Report of the Director's Special Task Force 1984

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3 13Governor's Task Force on Adolescent Pregnancy, I1985

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3 14Governor's Task Force on Adolescent Pregnancy, II1986

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3 15 Report of Public Child Fatality Review Committee 1986

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3 16 Black Health Issues 1987

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3 17Governor's Task Force on Adolescent Pregnancy, III1987

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3 18 The U.S. International Family Planning Program: Under Siege 1987

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3 19 Healthy Children: Investing in the Future 1988

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3 20 Women at Risk: The Need for Family Planning Services, State and County Estimates 1987 (1988)

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3 21 When the Conventional Wisdom is Wrong: A Reexamination of the Role of Abortion As an Issue in Federal Elections, 1974-86 1988

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3 22 New York's Children in 1989: Society at Risk, A Report of New York State Project 2000 1989

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3 23 Reproductive Health Initiative for FY 1990-91: A Proposal to Promote Early Intervention for Adolescents and Low Income Women 1989

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3 24 Teenage Pregnancy and Too-Early Childbearing: Public Costs, Personal Consequences 1990

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3 25 The Facts Speak Louder: Planned Parenthood's Critique of 'The Silent Scream' Undated

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12 1 Fact Sheets ca. 1995-2000

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12 2 Reproductive Health Laws and Regulations 2000