1400 Washington AveAlbanyNY
1400 Washington AveAlbanyNY

Pine Hills Fortnightly Club, INC. Records

1898-2003

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Abstract

The Pine Hills Fortnightly Club was founded by Miss Mary M. Shaw in 1898 as a woman's literary and social club. According to the Club's earliest Constitution, "Its object shall be the study of history, literature and art and the literary and social entertainment of its members."

Summary

Creator:
Pine Hills Fortnightly Club, INC.
Date Coverage:
1898-2003
Quantity:
2.5 cubic ft.

The Pine Hills Fortnightly Club was founded by Miss Mary M. Shaw in 1898 as a woman's literary and social club. According to the Club's earliest Constitution, "Its object shall be the study of history, literature and art and the literary and social entertainment of its members."The Club was "federated" in 1900.Virtually from the Club's inception, meetings have been held on alternate Monday afternoons, from October 1st through April 30th.In the later Constitutions, the meeting schedule changed to " . . . the 2nd and 4th Mondays of each month from October to April inclusive, except the second meeting in December shall be omitted."Originally the membership was limited to twenty with dues of $ .50 annually. By 1901, they allowed the membership to reach fifty. Currently the annual dues are $25.00 and, during the last five years, active membership has averaged twenty.

An Executive Committee of the officers governs the Pine Hills Fortnightly Club: a president, two vice-presidents, recording secretary, corresponding secretary, treasurer, and the Program Committee Chairman. The other standing committees (auditing, membership, house, publicity, telephone, social, yearbook) have a chairman and the Club's president as anex officiomember. In later years, a librarian and historian were added, but there is no current record of those officers. Members are for the most part college-educated, well-read, active and engaged in various professions as is evident from the credentials cited in recommendation-for-membership letters and from the scope and content of the members' papers delivered at meetings.

According to the earliest Constitution, "At the end of each meeting not more than twenty minutes shall be devoted to business"; later the Constitution raised the time limit but did not exceed thirty minutes.The Club devoted the remaining meeting time, an estimated hour to an hour and a half, to the presentation of a member's paper followed by a discussion among the membership.

The literary focus of the Club's twice-a-month meetings is the presentation of papers. These scholarly papers center on a theme decided upon by the Program Committee as a year-long exploration of a particular topic. Using the available research tools a college-graduate would have at its disposal at the time, members focused on topics such as geographic locations, concepts relating to American historical development, works of fine art of particular periods or artists, and authors and their works. The collection exhibits well-researched papers addressing not only the topics but their possible social and historical ramifications; the presentation of these papers served as a form of continuing education for the membership.

The second part of the Pine Hills Fortnightly Club's constitutional objective is the "...social entertainment of its members." The Club's formal social functions consist of a Spring Luncheon held in May (the end to the Club's administrative year), and a Christmas party held during most years. The Spring Luncheon Programs have included the presentation of the theme for the following year's papers, the presentation of new officers, and the singing of the club song. The luncheon often features a guest speaker or a vocalist. The Christmas party, when held, was often the occasion for a choral reading by members or the singing of Christmas songs.

The Pine Hills Fortnightly Club Records, circa 1898-2001 (with gaps) include constitutions and by-laws, literary and social events programs and yearbooks, meeting minutes, attendance records, financial data, correspondence, letters of recommendation for candidates' membership, and newspaper clippings about members and other literary clubs that document the membership, history and the primary reasons for the Club's existence. Series 5 includes an account by Club members of their meeting with United Nations General Assembly President Vijaya Lakshmi Pandit of India.

The papers presented by Club members constitute half of the collection. The earliest paper in the collection is dated 1911. Many, but not all, papers listed with no date and no authors may be early presentations because these documents are handwritten with fountain pens. No papers exist in the collection from the 1920's or the 1960's.

The collection is organized into the following series: Series 1: Constitutions and By-laws 1903-1991, Series 2: Programs, 1904-1913 and Yearbooks, 1913-2003, Series 3: Administrative Records, 1902-1995 Sub-Series 2: Correspondence, 1945-1997 Sub-Series 3: Committee Files, 1910-1988, Series 4: Financial Records 1913-2003, Series 5: Subject Files 1900-1997,Series 6: Papers Presented 1911-1984.Sub-Series 1: Secretary's Files, 1902-1995

All items in this manuscript group were donated to the University Libraries, M.E. Grenander Department of Special Collections and Archives, by the Albany County Planning Department on 24 February 1989. The items that were transferred were duplicates from the planning department; otherwise, photocopies were made by the archives.

The records were received from Eleanor Lattimer, President of the Pine Hills Fortnightly Club, Inc. The initial deposit of records was received by the University Libraries.

Processed by: Rita Mignacca

Collection record created by: This finding aid was produced using ArchivesSpace on

Published: 2017-04-14 13:51:41 -0400

revised: Michelle Powers, 2001

revised: Amy C. Schindler, 2003

Encoded in EAD by Conversion and encoding by ArchProteus, 2014

Archival materials can be view in-person during business hours in our reading room, located on the top floor of the Science Library on the Uptown Campus.

We can also deliver digital scans for remote research for a fee.

Access to these records is unrestricted.

Access to this record group is unrestricted.

Copyright Statement

The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives.

Preferred citation for this material is as follows:

Identification of specific item, series, box, folder, The Pine Hills Fortnightly Club, INC. Records, 1998. M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York (hereafter referred to as the The Pinehills Fortnightly Club).

Contents of Collection

Quantity: 0.1 cubic ft.
Arranged Chronologically.
The collection contains the constitutions for 1898, 1903, and 1927-1991. The Constitution includes Articles, By-Laws, and Amendments. The Club's By-Laws specify the procedure by which new members are proposed. The earliest Pine Hills Fortnightly Club Constitution is handwritten in a notebook followed by the first recording of membership names dated 1900. Included in the constitutions are by-laws, articles, and amendments to the Constitutions. Constitutions often contain hand annotated revisions for incorporation into the next year's constitution.
BoxFolderContentsDate

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1 1Constitution and By-laws1988-1991
Quantity: 0.66 cubic ft.
Arranged Alphabetically.
Programmes are titled by the Club's annual themes. Programmes and Yearbooks have a copy of the Club Song, list the paper titles and presenter's name, the names of officers and committee members, and a listing of all active members, associate members, nonresident members, honorary members, and members "in memoriam." Beginning in 1921, a list of reference books, or a bibliography associated with the year's theme, became a standard inclusion. Program Committee files describe the formulation of the yearly themes and the provision of direction and guidance for the subject of a member's paper. The Committee assigns the schedule where members commit to delivering a paper at a scheduled meeting.
BoxFolderContentsDate

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1 2Annual Themes1900-1993

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1 3Program Committee Suggestions for Annual Themes and Topics1964-1965, 1983-1995

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1 4Programs1904-1913

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1 5Yearbooks1913-1927

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1 6Yearbooks1927-1941

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1 7Yearbooks1941-1956

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1 8Yearbooks1956-1976

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1 9Yearbooks1976-2003

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1 10Special Event Programs and Anniversary Papers1919-1982

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1 11Spring Luncheon Programs1976-2003
Quantity: 0.87 cubic ft.
Arranged.
Quantity: 0.67 cubic ft.
Arranged Alphabetically then Chronologically.
The Recording Secretary's minutes of meetings have some gaps. The earliest recorded minutes in this collection are from 1902. The minutes are generally limited to one or one and a half pages. The minutes record Club activities at their meetings. The number of members present is listed, sometimes along with an attendance list. Next the secretary records the introduction of a topic, the title of the paper, and the presenter. The secretary also records briefly the actions of the business meeting following the presentations. Included also in the Sub-series are the minutes of the Executive Committees meetings for 1910-1923. Attendance records appear as part of Secretary's Minutes, except for a folder of separate attendance entries for 1903-1916 and 1941-1957.
BoxFolderContentsDate

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1 12Attendance Records1903-1916

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1 13Secretary's Minutes1902-1905

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1 14Secretary's Minutes1905-1909

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1 15Secretary's Minutes1909-1913

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1 16Secretary's Minutes1913-1917

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1 17Secretary's Minutes1917-1922

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1 18Secretary's Minutes1922-1931

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1 19Secretary's Minutes1951-1956

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1 20Secretary's Minutes1956-1961

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1 21Secretary's Minutes1961-1965

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1 22Secretary's Minutes1965-1967

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1 23Secretary's Minutes1967-1968

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1 24Secretary's Minutes1968-1969

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1 25Secretary's Minutes1969-1970

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1 26Secretary's Minutes1970-1971

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1 27Secretary's Minutes1971-1972

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1 28Secretary's Minutes1972-1973

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2 1Secretary's Minutes1973-1974

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2 2Secretary's Minutes1974-1976

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2 3Secretary's Minutes1980-1981

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2 4Secretary's Minutes1986-1987

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2 5Secretary's Minutes1987-1989

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2 6Secretary's Minutes1992-1995

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2 7Secretary's Minutes1995-1999
Quantity: 0.10 cubic ft.
Arranged Alphabetically.
The Correspondence sub-series includes notes and correspondence regarding the disposition of the Club's archival records; informal and social correspondence; and letters regarding meeting sites; and correspondence with the printing company which printed yearbooks, and programs.
BoxFolderContentsDate

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2 8Archival Disposition of Records1988-1997

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2 9Miscellaneous Correspondence1971-1999

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2 10Printing Correspondence1945-1954
Quantity: 0.10 cubic ft.
Arranged Alphabetically.
This sub-series includes records from the executive committee and the membership committee. Included in membership files are membership recommendations with the credentials of a proposed member (college[s] attended, professional development, posts held, awards won). Some recommendation letters also include the credentials of the proposed member's husband. See also Series 1: Programmes and Yearbooks for records of the Program Committee.
BoxFolderContentsDate

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2 11Duties of Committees1975

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2 12Executive Committee Meetings and copy ofRobert's Rules of Order1910-1923

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2 13Membership Recommendations1944-1988
Quantity: 0.15 cubic ft.
Arranged Chronologically.
Bound ledgers record the expenses of the club's activities and printing fees. Dues records are kept in the ledgers, along with "fines" before the club ceased the fining system. This series also includes budget proposals for 1990-1993 and the Treasurer's Report of 1994.
BoxFolderContentsDate

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2 14Budget Ledgers1913-1922, 1935-1936

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2 15Budget Ledgers1928-1960

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2 16Budget Ledgers1963-1969

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2 17Budget Proposal1992-1993
Quantity: 0.20 cubic ft.
Arranged Alphabetically.
Subject files include memorials, news clippings, plays presented, and press notices. There are memorials and tributes to some deceased members illustrating aspects of the social ties among the women, as well as news clippings about members and their families. Other news clippings illustrate the Club's relation to the community and the nature of long-lived literary clubs. News clippings are included in the folder that records the 1953 visit of twenty-three Club members to the United Nations to meet the first woman ever to be elected President of the General Assembly, Madam Vijaya Lakshmi Pandit, as well as a transcript of the interview they conducted with President Pandit.
BoxFolderContentsDate

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2 18Guest Day, Photographs2002

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2 19Memorial for Member Ruth Birdseye (1904-1993)1993

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2 20Memorial for Member Martha Decker (1892-1985),"Miss Decker," from Girls Academy, publication of Albany Academy Girls1993

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2 21Memorial for Member Lillian A Johnson2003

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2 22Memorial for Member Edith Owen Wallace (1896-1972), held February 19, 19721972

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2 23News Clipping, "Literary clubs live on--but for how long?" Albany, NY Times Union, February 24, 19801980

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2 24News Clipping, "Church council names director" on Gladys and Jim Snedeker, Albany, NY Times Union, June 12, 19861986

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2 25News Clipping, "Former Librarian's Portrait is Unveiled," on Alice Murphy1972

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2 26News Clipping, "90 Years is a very long time" on 90th anniversary of Thursday Morning Club, Troy, NY The Sunday Record, May 6, 19941994

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2 27Plays Presented, 1960s, undatedUndated

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2 28Press Notices1937-1967, Undated

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2 29Reading of First Meeting1997

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2 30Visit to United Nations, Interview with General Assembly President Vijaya Lakshmi Pandit1953
Quantity: 0.78 cubic ft.
Arranged Chronologically.
The author's name, the title of the paper, the date of presentation, and notation of any illustrations that may accompany a paper are included for each paper. Dates were identified from the actual paper, from the listing in Programmes and Yearbooks, or from secretary's minutes. A number of papers are titled but do not identify author or date presented.
BoxFolderContentsDate

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2 31"Empire State: Social Life and Customs1911

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2 32"New England Poetry," by Frances V. Hubbard1933

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2 33"Novel: The Scottish Queen," no author1933

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2 34"Don Quixote and Cervantes," no author1935

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2 35"The Lady of Godey's," no author1939

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2 36"The Women of South America," no author1941

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2 37"Handicaps and Triumphs of the Moslem Woman," by June Bowen1954

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2 38"Passions of the Mind (Freud) by Irving Stone," by Mrs. Taylor1972

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2 39"Ellen Browning Scripps," by Mrs. Taylor1975

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2 40"Folk Art," by Mrs. Taylor1976

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2 41"All of Time Is Still One History: Guy Davenport," by Mrs. Taylor1979

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2 42"Emily Carr: Artist of the Canadian West Coast," by Georgiana Taylor1981

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2 43"Roger Fry/ Duncan Grant," by Mrs. Taylor1984

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2 44"Bertrand Russell," by Mabel E. Jackman1986

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2 45"Sinclair Lewis: Gopher Prairie to Nobel Prize," by Elizabeth Slagle1986

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2 46"The French Canadians: The Northern Flood," by Winifred Gibson1986

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2 47"The Political Connection," by Mrs. Taylor1986

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2 48"Eastern European Immigrants to Albany: Poles, Russians, Ukrainian, Armenians," by Charity M. Roth1987

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2 49"The New Immigration: Hispanics and the Pacific Rim," by Mabel E. Jackman1987

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2 50"The Spanish Main," by Gladys Snedeker1988

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2 51"The Massachusetts Delegation to the Constitutional Convention of 1787," by Charity Roth1988

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2 52"The Delegates from New Jersey," by Rhoda Castor1988

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2 53"The Delegates from Pennsylvania," by Mrs. Robert Clarke1988

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2 54"The Delegates from Delaware and Maryland," by Irene Walker1988

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2 55"The Men Who Made the Constitution: A Bicentennial Portfolio," by Georgiana Taylor1988

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2 56"The Delegates from Virginia," by Mrs. Taylor1988

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2 57"The Finished Work," by Ruth A. Birdseye1988

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2 58"Thrills and Chills: Gothic1988

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2 59"Novel Approaches: Discovering the Formula, Murder They Wrote," by Marion Motisher1989

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2 60"Entertaining Angels Unaware, Ghost Stories1989

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2 61"Satire: Lord, What Fools These Mortals Be," by Lois V.Williams1989

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2 62"Check Your Valuables: Picaresque Fiction," by Ethel Long Severinghaus1989

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2 63"From The Bookish Brothers Grimm, A Flood of Fantasy, (Kathleen Burke, Smithsonian, May 1986): Once Upon a Time," by Betty Slagle1989

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2 64"Listen, my children," by Marion E. Mayfield1989

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2 65"A Tale of Two Cities," by Mary G. Coggin1989

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2 66"Animal Stories," by Doris Welsh1989

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2 67"Constantinople," by Evelyn Jenkins1989

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2 68"Minoan Crete," by Lillian Johnson1989

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2 69"Xi'an: Ancient Capital of China," by Winifred Gibson1989

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2 70"The Suburban Woman as Viewed by Betty Friedan," by Doris Welsh1989

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2 71"CLUNY: To the Glory of God," by Barbara Rau1990

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2 72"Regarding Venice," by Mary Ellen Stewart1990

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2 73"Paris in the Seventeenth Century: King Louis XIV and the Population," by Rhoda Castor1990

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2 74"Peter the Great: The Man and his Impact on Russia," (Pictures and Notes on Peter the Great) by Charity Roth1990

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2 75"London: The Victorian Period," (3 illus.) by Georgiana Taylor1990

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2 76"The Arts of Poland," by Ethel Severinghaus1990

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2 77"(Alva Nurierz) Cabeza de Vaga," by Evelyn Jenkins1991

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2 78"The Madwoman of Chaillot by Jean Giraudoux," (play reading) Cast members: Alice Murphy, Rhoda Castor, Georgiana Taylor, Doris Welsh, Hilda Olivo, Betty Slagle, Marion Mothisher, Lillian Johnson, Frances Allee1991

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2 79"The City of Dresden," by Mrs. Lattimer1991

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2 80"The Gypsies," by Mrs. Welsh1991

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2 81"Christopher Columbus," by Charity Roth1991

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2 82"Western Star by Stephen Vincent Benet" (choral reading)1991

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2 83"Henry Hudson: Magnificent Failure/Samuel de Champlain: Father of New France," by Georgiana Taylor (14 illus.)1992

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2 84"Edith Wharton: The Many Faceted Woman," by Ethel Severinghaus1992

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3 1"Charlotte Bronte," by Doris Welsh1992

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3 2"Leonardo da Vinci's The Last Supper," by Betty Slagle. "The Pyramids," by Mrs. Melius1993

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3 3"Robert Oppenheimer, Father of the Atom Bomb." Also: "Peggy Church's Dream" from Peggy Pond Church's, The House at Otowi Bridge, by Charity Roth1993

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3 4"The Masterpiece: Carmen, and How it Came to Be," by Eleanor Clarke1993

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3 5"The Child: John Dewey to Marion Edelman," by Evelyn Jenkins1993

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3 6"The State Capitol and Its Environs," by Georgiana Taylor1994

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3 7"Washington Irving and His Friends," by Charity M. Roth1994

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3 8"Leonard Bernstein: From the Classics to West Side Story," by Mrs. Rau1994

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3 9"Food in History," by Elizabeth Slagle1994

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3 10"Losing Ground," by Charity M. Roth1994

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3 11"Festival Foods from Around the World," by Gladys Snedeker1994

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3 12"Food and Trade: National Monopolies on Various Foodstuffs And the Economic Results," by Vera Scadura1994

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3 13"Food As Destiny: The Old World Meets the New at the Table," by Eleanor Lattimer1995

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3 14"Food Taboos in Various Cultures," by Charity M. Roth1995

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3 15"Eleanor Roosevelt and the Great Depression," by Charity M. Roth1995

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3 16"Evolution in the Telephone Industry," by Charity M. Roth1995

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3 17"From the Piggy Bank to the ATM," by Vera Scadura1996

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3 18"Barbara McClintock, Rosalyn Sussman Yalow, Rachel Carson," by Evelyn Jenkins1996

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3 19"Women in the Board Room: The Fallout from the Social Movements and the Economic Realities of the Present," by Anne Roberts1996

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3 20"From The Abacus to the Internet: Computers and Their Implications," by Anne F. Roberts1996

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3 21"Recollecting the Great Depression," by Charity Roth1997

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3 22"Letchworth State Park," by Vera Scadura1998

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3 23"Poets," by Dories Welish1998

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3 24"Stamp Collecting," by Vera Scadura1999

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3 25"The Isle of Man," by Eleanor Lattimer2000

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3 26"Aleutian Islands," by Vera Scadura2001

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3 27"Population Control in China: Where have all the flowers gone?" by Joan Taylor2002

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3 28"Contemporary Chinese Music and Dance," by Eleanor Clarke2002

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3 29"Profits and Problems: U.S.2002

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3 30"Some Governors who Lived in the Mansion," by Anne Roberts2002

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3 31"Cat2002

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3 32Programs, 19992002

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4 1"North Carolina's Delegates to the Constitutional Convention," by Evelyn JenkinsUndated

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4 2"Alexander HamiltonUndated

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4 3"All Gaul is divided..."Undated

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4 4"American Architecture"Undated

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4 5"Author: Winifred Holtby"Undated

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4 6"Background of the Constitution"Undated

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4 7"Miracle at Philadelphia"Undated

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4 8"Mormonism"Undated

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4 9"New Hope For Iran"Undated

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4 10"Novel: The Mother"Undated

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4 11"Once Upon a TimeUndated

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4 12"Opening Utopian Gates"Undated

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4 13"Rhode Island Food"Undated

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4 14"Poland"Undated

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4 15"The Triangle Fire: It's (sic) Effect on Women's Working Conditions 1910Undated

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4 16"Washington IrvingUndated

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4 17"Genealogy"Undated

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4 18"1920Undated

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4 19"Lindbergh Episode," by Alice Hastings MurphyUndated