1400 Washington AveAlbanyNY
1400 Washington AveAlbanyNY

American Society for Public Administration (ASPA), Empire State Capital Area Chapter Records

1952-1989

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Abstract

Founded to encorage and advance training and professionalism in public administration for New York State

Summary

Creator:
American Society for Public Administration. Empire State Capital Area Chapte
Date Coverage:
1952-1989
Quantity:
9.5 cubic ft.

The Empire State Capital Area Chapter of the American Society of Public Administration (ASPA) was organized in 1942 as a discussion group of twenty-five persons to address the lack of professionalism and training in the newly expanded state government. The chapter (known until July 1989 as the Capital District Chapter) was officially chartered on December 5, 1945. The objectives and goals were to foster an "exchange of knowledge and results of experience of persons interested in the field of public administration", "to encourage the collection, compilation and dissemination of information on matters relating to public administration", and "to advance generally the science, processes and art of public administration" [Constitution of the American Society for Public Administration (National Chapter)]. On July 1, 1989, the chapter changed its name to the Empire State Capital Area Chapter in order to distinguish it from other "capital area" chapters and to more accurately define the area it covers.

The chapter was instrumental in creating the Albany Graduate Program in Public Administration in September 1947. The school was originally co-sponsored by Syracuse University and New York University but is now part of Rockefeller College of Public Affairs and Policy, University at Albany, SUNY (hereafter, "SUNYA"). With the help of the Capital District ASPA, an internship program was initiated in 1947 to give practical experience to the newly graduated professionals. In 1950, a trainee program was begun to train people who were already in state service and who were not necessarily studying for graduate degrees.

The national chapter conducts studies and distributes policy statements to 126 local ASPA chapters across the country. These policy statements serve as guides for the local chapters. The chapters do no lobbying; instead, national and local chapters try to improve government through the sponsorship of seminars and workshops. During the 1980s, the society's main area of concentration has been ethics in government.

There are few records documenting the early history of this organization (1945-55) due to the lack of a permanent office. The earliest extant records (from 1952) were acquired directly from the Capital District Chapter of ASPA. Most of the other records in the collection were donated by former officers of the Capital District Chapter.

These records show attempts by a prominent group of New York State civil service employees to develop standards for its profession. This group wanted to ensure that professional employees of the state would be equipped to handle the increasingly complex matters of running branches of the civil service. To develop a pool of qualified candidates for civil service, the Capital District Chapter worked on the development of the Albany Graduate Program in Public Administration, which subsequently became the Graduate School of Public Affairs at SUNYA. The minutes of meetings and (to a lesser degree) the correspondence elucidate how the chapter progressed in fulfilling its goals, especially at the state level. The annual reports of the chapter (found in the publications file), compiled by graduate students, detail the issues ASPA was involved with during the year.

The Capital District Chapter of ASPA has helped to improve the administration of state government, and, in conjunction with the national ASPA, beginning in the 1960s and 1970s has tackled such issues as discrimination, handicapped employment in the public sector, and the involvement of women and minorities in government. In the 1980s ASPA worked with the Center for Women in Government, SUNY, to address specific problems involving women in government, such as pay equity for women, equal promotional opportunities, and sexual harassment.

Divided into 8 file series.

All items in this manuscript group were donated to the University Libraries, M.E. Grenander Department of Special Collections and Archives, by the by the Capital District Chapter of ASPA and former officers of the chapter.

Processed by: Barbara Snow and Geoffrey A. Huth (July 13, 1989), Lisa Selander (January 29, 1990), Linda A. Keller (April 24, 1992)

Collection record created by: This finding aid was produced using ArchivesSpace on

Published: 2017-04-14 09:53:30 -0400

EAD file created, 2014

Encoded in EAD by Conversion and encoding by ArchProteus, 2016

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Copyright Statement

The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives.

Preferred citation for this material is as follows:

Identification of specific item, series, box, folder, American Society for Public Administration (ASPA), Empire State Capital Area Chapter Records, 1952-1953. M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York (hereafter referred to as [shortened name]).

Contents of Collection

Quantity: 1.5 cubic ft.

This series contains the files of past presidents of the Captital District Chapter of ASPA. At least three of these files--those of George W. Chesbro, Robert P. Kerker and Charlotte O. Gray--appear to have been donated by the presidents themselves. The rest of these files were collected from people other than the president who created the records, but these do seem to be files kept by those presidents. Most of these files are arranged as day files: items within files are in rough chronological order, and contain incoming and outgoing correspondence, meeting minutes, newsletters, announcements, and some notes. For the most part, files under one name contain the records of one president's term, but a few of these files (notably, those for Robert J. Donahue) contain records that overlap with the terms of other presidents and are filed in the presidents' files for the sake of convenience.

Arranged chronologically.

BoxFolderContentsDate

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1 1Ellis T. Riker1962

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1 2Daniel Klepak1964

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1 3Morris Schaefer1966

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1 4Basil Y. Scott1966-1967

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1 5Gerald E. Dunn1968-1969

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1 6Martin Ives1969-1970

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1 7June Martin1970-1971

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1 8George W. Chesbro1971

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1 9George W. Chesbro1971-1972

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1 10George W. Chesbro1972

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1 11-12George W. Chesbro 1972-1973
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2 folders

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1 13Andrew Krieger1972-1973

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1 14Douglas R. Martin1975

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1 15Douglas R. Martin1975-1976

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1 16Douglas R. Martin1976

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1 17Kathryn F. Minnock1976

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1 18-19Kathryn F. Minnock 1977
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2 folders

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1 20Robert J. Donahue1976

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1 21Robert J. Donahue1977

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1 22-23Robert J. Donahue 1977-1978
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2 folders

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1 24Robert J. Donahue1978

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1 25Eugene K. Tyksinski1978-1979

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1 26D. David Brandon1979-1980

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1 27D. David Brandon1980-1981

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2 1Charlotte O. Gray1982

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2 2Charlotte O. Gray1982-1983

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2 3-4Charlotte O. Gray--Awards Committee 1983
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2 folders

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2 5Charlotte O. Gray--Council Meetings1982-1983

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2 6Charlotte O. Gray--Council Meetings1983

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2 7Charlotte O. Gray--Institute Committee1982-1983

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2 8Charlotte O. Gray--Luncheon Forums1982-1983

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2 9Charlotte O. Gray--Public Policy Issues Committee1982-1983

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2 10Charlotte O. Gray--New York State Interagency Information Group1982

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2 11Robert P. Kerker1983-1984

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2 12Robert P. Kerker1984

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2 13-16Terence P. Curran 1984-1985
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4 folders

Quantity: 1 cubic ft.

This series contains minutes and agendas. The earliest minutes are verbatim transcripts of meetings. These transcripts give a full picture of the discussion held during the meetings but lasted only from 1959 to 1960. The regular minutes from 1961 and 1962 have not survived.

Arranged chronologically.

BoxFolderContentsDate

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1 1Meeting Minutes--Transcripts1959-1960

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1 2Meeting Minutes--Transcripts1960

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1 3Meeting Minutes1963-1967

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1 4Meeting Minutes1968-1969

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1 5Meeting Minutes1970-1971

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1 6Meeting Minutes1971-1972

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1 7Meeting Minutes1973-1975

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1 8Meeting Minutes1976

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2 1Meeting Minutes1977-1978

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2 2Meeting Minutes1979-1980

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2 3Meeting Minutes1981-1982

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2 4Meeting Minutes1984-1985

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2 5-6Meeting Minutes 1986
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2 folders

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3 1-3Meeting Minutes 1987
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3 folders

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3 4Meeting Minutes1988
Quantity: 4 cubic ft.

This series contains correspondence, budgets, the records of ASPA conferences (especially the regional conference this chapter held in Albany in 1978), the national and local associations' constitutions, a few publications from organizations with related interests, videotapes of ASPA educational programs (May 1988), and files on subjects they were working on, such as civil service reform. Other records in this series include correspondence that was not a part of the presidents' files or the secretary's files. The bulk of the correspondence is that with the National Association, though much of that consists of memoranda sent to local chapters.

Arranged alphabetically.

BoxFolderContentsDate

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1 1Affirmative Action Advisory Council1985-1987

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1 2Application for the Fred K. Hoehler Chapter Award of the American Society for Public Administration1963

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1 3ASPA Conference in Atlanta1977

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1 4ASPA Conference in Phoenix1977-1978

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1 5Audit Correspondence1986-1987

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1 6Audit Reports1982-1985

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1 7Background Summary - ASPA1987

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1 8Benson, Anne--Director's Files1974-1976

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1 9Blacks in Government (BIG)1985

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1 10Budget and Expenses1975-1977

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1 11Budget and Expenses1977-1978

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1 12Budget and Expenses1979-1980

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1 13Budget and Expenses1984-1985

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1 14Budget and Expenses1986-1987

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1 15Budget and Expenses1988-1989

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1 16By-Laws and Constitution1986

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1 17By-Laws, ESCAC1990

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1 18Civil Service Reform--Correspondence and Legislative Acts1977-1978

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1 19Clippings1986-1989

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1 20Conference on the Impact of Judicial Intervention on State and Local Government Prerogatives1980

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1 21Constitution--Nationalca. 1988

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1 22Constitution--Revision for Chapter1989

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1 23Constitution--Revision for National Association1977-1978

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1 24Constitutions--Chapter's and National's1959

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1 25Correspondence1976-1977

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1 26Correspondence1978-1979

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1 27Correspondence1985-1986

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1 28Correspondence1987

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1 29Correspondence1988-1989

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1 30Correspondence and Mailing List1978-1982

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1 31Correspondence--National Chapter1975-1978

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1 32Correspondence--National Chapter1978-1982

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1 33Correspondence--National Chapter1982-1983

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1 34Correspondence--National Chapter1986-1987

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1 35Correspondence--National Chapter1987

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1 36Economic Development Recommendations for the Capital Region1989

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1 37Economic Development Strategy for the Capital Region1989

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1 38Education for Public Administration in New York (Proposed Program), by ASPA, Capital District Chapter1953 April

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1 39Election Materials1986-1987

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1 40International Personnel Management Association1979

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1 41JMPA Info, vol. 1, no. 1 (Journal of the Albany District Chapter of InternationalUndated

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1 42Personnel Management Association)1978 November

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1 43Luncheon Program1984-1985

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1 44-45Luncheon Program 1985
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2 folders

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1 46Membership Development Kit1986-1987

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1 47Membership Information System Report1987

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2 1Membership Information1986-1987

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2 2Membership Lists1975/1976, 1978/1979, 1982/1983-1983/1984

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2 3Membership Lists1980

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2 4Membership Lists, APSA Officers1985-1987

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2 5Membership Reports1984

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2 6Membership Reports1986

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2 7Membership Survey1978

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2 8Membership Survey1985

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2 9Membership Survey1988

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2 10Membership Survey1990

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2 11Memoranda and Newsletters from National ASPA1979-1980

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2 12Merit System Report--Change or be Changedca. 1976

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2 13National Conference--1991-Information1983, 1985-1986

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2 14National Council Meeting1985

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2 15National Membership Reports1985

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2 16National Membership Reports1985-1986

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2 17National Membership Reports1986-1987

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2 18National Young Professionals Forum1987-1988

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2 19Newsletter Materials1986-1987

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2 20New York State Department of Civil Serviceca. 1985

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2 21New York State Public Administrators Intern and Trainee Program1987

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2 22Nominations1988

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2 23Office Location1986

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2 24Officers, Chapter Council and Committee Chairs1987-1988 - 1990-1991

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2 25Past Presidents' Roundtable1986-1988

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2 26Portfolio (Vinyl) from Northeast Regional Conference1986

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2 27The President and Executive Management1976

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2 28Presidents' Plaque, Photographs and Negativesca. 1985

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2 29Press Releases1986

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2 30Press Releases1987

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2 31Press Releases1989-1990

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2 32Private Sector Affairs1985-1987

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2 33ASPA Publications and Correspondence1984-1988

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2 34Public Administration Associates Program1985-1987

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2 35Public Relations Materials1982, 1985-1988

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2 36-37Questionnaires on Continuing Education ca. 1977
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2 folders

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2 38Rebates from National Association--Petitions1975-1976

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2 39-40Regions I/II Annual Conference--Correspondence 1978
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2 folders

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2 41Regions I/II Annual Conference--Correspondence after Conference1978-1979

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2 42Regions I/II Annual Conference--News Releases1978

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2 43-45Regions I/II Annual Conference--Planning Documents 1978
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3 folders

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2 46Regions I/II Annual Conference--Summary Reports on Conference1977-1978

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2 47Regions I/II Annual Conference--Programs and Announcements1978

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2 48-49Regions I/II Annual Conference 1986
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2 folders

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2 50Regions I/II Annual Conference at Boston, Folder 11985

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3 1Regions I/II Annual Conference at Boston, Folder 21985

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3 2Sasso, Michael--Election1986-1987

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3 3Section for Business and Government1985-1986

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3 4Section for Business and Government1987-1988

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3 5Section for Women in Public Administration (SWPA)1987

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3 6"Smoking as a Condition of Employment: An Informational Brief". Prepared by: Elliott I. Alvarado1987

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3 7Society for the Advancement of Management1979

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3 8State Academy for Public Administration1977

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3 9Treasurer's Report1984-1986

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3 10"Women on the Move". An ASPA Conference1986
Quantity: 1 cubic ft.

This series contains the records from the chapter's annual institutes. Types of records include minutes, correspondence, and planning documents. The annual institutes are small conferences centered around a subject in public administration. The institutes include sessions on more specific topics, installation of ASPA officers and the presentation of ASPA's annual awards. For the agenda to the annual institutes, see the publications file. ASPA--Empire State Capital Area Chapter.

Arranged chronologically and alphabetically thereunder.

BoxFolderContentsDate

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1 1Annual Institute--Planning Documents1965

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1 2Annual Institute--Planning Documents1966

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1 3Annual Institute--Planning Documents1970

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1 4Annual Institute--Planning Documents1977

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1 5Annual Institute--Planning Documents1978

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1 6Annual Institute--Planning Documents1979

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1 7-10Annual Institute--Planning Documents 1983
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4 folders

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1 11Annual Institute--Advertising1986

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1 12Annual Institute--Biographies of Speakers1986

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1 13Annual Institute--Budget1986

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1 14Annual Institute--General Correspondence1986

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1 15Annual Institute--Meeting Schedules and Minutes1986

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1 16Annual Institute--Panels and Sessions1986

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1 17Annual Institute--Program and Committee Members1986

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1 18Annual Institute--Site Arrangements1986

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1 19Annual Institute--Women's Opportunities Conference1986

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1 20Annual Institute--Administration1987

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1 21Annual Institute--Attendance1987

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1 22Annual Institute--Awards Ceremony1987

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1 23Annual Institute--Awards Correspondence1987

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1 24Annual Institute--Awards Luncheon1987

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1 25Annual Institute--Bids for Management Services1987

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1 26Annual Institute--Committee Meeting Agenda and Minutes1987

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1 27Annual Institute--Council and SAPA1987

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1 28Annual Institute--Exhibitors1987

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1 29Annual Institute--Facilitators for Academic Papers1987

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1 30Annual Institute--Financial Statements1987

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1 31Annual Institute--Hospitality Reception1987

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1 32Annual Institute--Leaflets1987

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1 33Annual Institute--Meeting Agendas and Minutes1987

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1 34Annual Institute--Photographs, Negatives and Contact Sheets1987

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1 35Annual Institute--Photographs of Panelists1987

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1 36Annual Institute--Planning Committee1987

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1 37Annual Institute--Planning Committee, Membership Lists1987

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1 38Annual Institute--Program Planning1987

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1 39Annual Institute--Programs1987

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1 40Annual Institute--Public Relations1987

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1 41Annual Institute--Publicity1987

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1 42Annual Institute-- Registrations and Budget1987

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1 43Annual Institute--Schedules1987

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1 44Annual Institute--Speakers1987

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1 45Annual Institute--Vendors and Advertisements1987

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1 46Annual Institute--Women's Conference1987

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1 47Annual Institute--Awards1988

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1 48Annual Institute--Bids for Management Services1988

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1 49Annual Institute--Bids for Management Services, No Bids1988

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1 50Annual Institute--Budget1988

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1 51Annual Institute--Career Development Conference1988

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1 52Annual Institute--Committee Members1988

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1 53Annual Institute--Evaluations1988

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1 54Annual Institute--Handouts1988

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1 55Annual Institute--Letter to Edward V. Regan1988

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1 56Annual Institute--Panels1988

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1 57Annual Institute--Programs1988

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1 58Annual Institute--Publicity1988

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1 59Annual Institute--Registration1988

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1 60Annual Institute--Schedules for Conference1988

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1 61Annual Institute--Site Arrangements1988

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1 62Annual Institute--Speakers1988

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1 63Annual Institute--Exhibitor Listings1989

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1 64Annual Institute--Planning1989

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1 65Annual Institute--Programs1989
Quantity: 1.25 cubic ft.

This series contains records of the committees of the Capital District chapter of ASPA. Many of the records are not the official committee records but rather the retained records of members of the committees. The one apparent exception is the records of the Long Range Planning Committee, which include minutes of committee meetings and which were divided by type into individual folders. Some of the committees are represented by only one folder, but other committees (apparently with more duties or members) have larger files--the Awards Committee, the Membership Committee, and the Training and Professional Development Committee.

Arranged alphabetically.

BoxFolderContentsDate

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1 1Awards Committee1964-1965

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1 2Awards Committee1969-1971

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1 3Awards Committee1970-1971

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1 4Awards Committee1971

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1 5Awards Committee1975

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1 6Awards Committee1976

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1 7Awards Committee1977

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1 8Awards Committee1978

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1 9Awards Committee1979

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1 10Awards Committee1984

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1 11Awards Committee1984-1985

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1 12Insurance Committee1968

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1 13Long Range Planning Committee--Agenda & Minutes1986

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1 14Long Range Planning Committee--Correspondence1985-1986

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1 15Long Range Planning Committee--Public Administration Associates Program1986

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1 16Luncheon Forum Committee1976, 1983

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1 17Membership Committee1961

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1 18Membership Committee1962-1963

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1 19Membership Committee1964

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1 20Membership Committee1965-1966

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1 21Membership Committee1968

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1 22Membership Committee1975-1976

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1 23Membership Committee1976-1977

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1 24Membership Committee1977-1978

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1 25Membership Committee1978-1979

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1 26Membership Committee1979-1980

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1 27Membership Committee1980

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1 28Nominating Committee1975

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1 29Nominating Committee1976-1977

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1 30Nominating Committee1977-1978

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1 31Nominating Committee1979-1980, 1982

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1 32Nominating Committee1988

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1 33Policy Issues Committee1977-1978

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1 34Program Committee1984-1985

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1 35Public Policy Issues Committee--Reports1976

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1 36Public Policy Issues Committee1982-1983

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1 37Public Policy Issues Committee--Workforce Planning Statement1983-1984

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1 38-39Public Policy Issues Committee 1984
More Details

2 folders

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1 40Public Policy Issues Committee1984-1985

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1 41Public Policy Issues Committee--Correspondence1984-1985

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1 42Strategic Planning Committee1982-1988

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1 43Task Force on Public Policy Issues1980-1983

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1 44Task Force on Training and Professional Development1984

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1 45Training and Professional Development Committee1979-1980

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1 46Training and Professional Development Committee1980-1981

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1 47Awards Committee--S. Kenneth Howard Award1986

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1 48Long Range Planning Committees1984-1986

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1 49Long Range Planning Committee Memoranda1986-1988

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1 50Long Range Planning Committee--Public Administration Associates (PAA)1985-1986

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1 51Nominating Committee1983-1984

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1 52Program Committee1983

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1 53Program Committee1984-1985

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1 54Program Committee1985-1987

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1 55Program Committee Correspondence1984-1985

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1 56Public Policy Issues Committee Correspondence1985-1987
Quantity: 0.25 cubic ft.

This series consists of the chapter secretary's day files. The years 1978 and 1979 are missing, but otherwise the day files give a chronological account of correspondence and other transactions from 1976 to 1981.

Arranged chronologically.

BoxFolderContentsDate

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1 1Day File1976-1977

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1 2Day File1977-1978

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1 3Day File1980

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1 4Day File1980-1981
Quantity: 1 cubic ft.

The publications series includes publications printed by either the Capital District Chapter of ASPA or the national association. The most important publications in this series are the agendas for the chapter's annual institutes, the chapter's annual reports, and the chapter's newsletters. A fairly large section of this series consists of handbooks the national association published as guides for the local chapters.

Arranged chronologically.

BoxFolderContentsDate

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1 1Annual Institute--Agenda1963-1966

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1 2Annual Institute--Agenda1967-1971

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1 3Annual Institute--Agenda1972-1978, 1980-1983, 1985

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1 4Annual Meeting Programs1963, 1966-1970, 1972, 1974-1975, 1977-1979

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1 5Annual Reports of Capital District Chapter of ASPA1956-1961

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1 6Annual Reports of Captital District Chapter of ASPA1963-1968, 1974-1978, 1981, 1987

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1 7ASPA News, Vol. 41985-1986

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1 8ASPA News, Vol. 51986-1987

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1 9ASPA News, Vol. 61987-1988

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1 10ASPA News, Vol. 71988-1989

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1 11Capital District Chapter1989

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1 12Chapter Officers Newsletter1976-1981

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1 13Handbook for Chapters1966

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1 14Handbook for Chapters1967-1969

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1 15Handbook for Chapters1969-1970

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1 16Handbook for Chapters1975-1977

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1 17Handbook for Chapters1978-1979

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1 18How-To-HandbookUndated

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1 19Leaflets and Pamphlets1962-1968, 1971, ca. 1978, 1982, 1989

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1 20Membership Directory1988-1989

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1 21Meeting Announcements1967-1968, 1978-1981

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1 22Newsletters of Capital District Chapter of ASPA1966-1968, 1975-1981

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1 23Newsletters of Capital District Chapter of ASPA1982-1983

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1 24Pamphlets from National ASPA1978-1979, 1989

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1 25Programs for Anniversary Dinners of the Albany Graduate Program in Public Administration1952, 1957

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1 26Public Service Frontiers1987-1988

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1 27Reprint of a Series of Articles on the Constitutional Convention1967

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1 28 The Right Word: Guidelines for Avoiding Sex-Biases Language ca. 1985

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1 29Whole ASPA Catalog1985-1986

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1 30Whole ASPA Catalog1986-1987
Quantity: 0.5 cubic ft.

Contains videotapes of ASPA educational programs broadcast on NY-SCAN on topics such as labor shortages, ethics, AIDS, and waste management.

Arranged chronologically.

BoxFolderContentsDate

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1 1"A Coming Labor Shortage?"7 May 1988

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1 2Welcome by Richardson17 May 1988

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1 3"The Ethics Triangle"17 May 1988

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1 4"AIDS Policy"17 May 1988

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1 5"Solid Waste Management"18 May 1988

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1 6Luncheon 18 May 1988
More Details

ASPA--Empire State Capital Area Chapter.